AI Applicant Screening Agent with n8n & OpenAI

Unlock Automated & Intelligent Candidate Sourcing with this AI Agent

This workflow transforms your hiring funnel into an intelligent, automated system. It acts as an AI agent that handles the entire top-of-funnel process, from receiving a CV to populating your Applicant Tracking System (ATS) with structured, relevant data. The agent first validates that the uploaded document is a CV. It then reads the content, compares it against the specific job description you provide, extracts key candidate details, and even drafts a cover letter. The result is a perfectly structured entry in your Airtable base, complete with the original CV attached, ready for your HR team to review.

Key Features & Benefits

• AI-Powered CV Validation: Automatically classifies uploaded documents to ensure they are valid CVs, rejecting irrelevant files at the first step.
• Context-Aware Data Extraction: Leverages OpenAI's intelligence to read a CV and pull key information (skills, experience, contact details) that is specifically relevant to your provided job description.
• Automated Cover Letter Generation: Creates a concise, professional cover letter based on the candidate's CV and the job requirements, saving the candidate time and providing you with relevant text.
• Seamless ATS Integration: Pushes the extracted structured data and the original CV file directly into your Airtable base.
• Interactive Applicant Review: A two-step form process allows candidates to review and amend the AI-extracted data before final submission, ensuring accuracy and improving the candidate experience.

• An n8n instance (Cloud or self-hosted).
• OpenAI API Key with access to a suitable model (e.g., gpt-4 or gpt-4o).
• An Airtable account and a Personal Access Token. You'll need a base set up to receive applications.

1. Download and import the workflow JSON into your n8n instance.
2. Configure the 'OpenAI Chat Model' and 'Text Classifier' nodes with your OpenAI API credential.
3. In the 'Application Suitability Agent' node, paste your own job description into the prompt to provide context for the AI.
4. Configure the 'Save to Airtable' and 'Upload File to Record' nodes with your Airtable credentials and your specific Base and Table IDs.
5. Update the redirect URL in the 'Redirect To Step 2 of 2' node with your n8n instance's public-facing URL.
6. Customize the form fields in the Form Trigger nodes as needed.
7. Activate the workflow and share the 'Step 1 of 2' form URL with applicants.