AI Agent for Asana Task Prioritization with GPT-4 & Pinecone Memory

Unlock Peak Productivity with this AI-Driven Task Prioritization Agent

Stop manually sifting through your Asana task list. This AI Agent acts like an expert Chief Operating Officer, automatically analyzing your tasks every morning to pinpoint the #1 most critical item. It combines the advanced reasoning of OpenAI's GPT-4 with the contextual memory capabilities of Pinecone, ensuring your team consistently focuses on activities that deliver the highest impact. Get a clear, actionable priority with detailed justification, directly streamlining your daily workflow and decision-making.

Key Features & Benefits

• Automated Daily Task Ingestion: Connects to Asana to fetch all assigned tasks automatically at a scheduled time (e.g., 9 AM daily).
• Intelligent AI Analysis: Employs OpenAI GPT-4 to evaluate tasks based on urgency, impact, strategic alignment, and custom business logic, mimicking COO-level decision-making.
• Contextual Prioritization with Pinecone: Utilizes a Pinecone vector database to store and retrieve historical task data and prioritization patterns, enabling the AI to learn and make increasingly smarter decisions over time.
• Critical Task Identification: Delivers the single most important task, removing the guesswork and decision fatigue from your team.
• Detailed Reasoning: Provides clear, AI-generated explanations for why a specific task is prioritized, enhancing transparency and buy-in.
• Structured Data Logging: Saves prioritized tasks and their reasoning to a PostgreSQL database, creating an audit trail and a foundation for performance analysis.
• Continuous Learning & Improvement: The agent's ability to reference past decisions via Pinecone allows it to refine its prioritization skills, becoming more aligned with your organizational goals over time.

• An n8n instance (Cloud or self-hosted).
• Asana account with API access.
• OpenAI API key (GPT-4 access highly recommended for best results).
• Pinecone account and API key for vector database (contextual memory).
• PostgreSQL database credentials and a pre-configured table for storing results.

1. Download the n8n workflow JSON file.
2. Import the workflow into your n8n instance.
3. Configure the 'Asana' node: Provide your Asana API credentials. Specify the workspace, project, or assignee to fetch tasks from.
4. Configure the 'OpenAI Chat Model' node (likely within the 'AI Agent' node): Enter your OpenAI API Key and select your preferred model (e.g., gpt-4, gpt-4-turbo).
5. Set up the 'Embeddings OpenAI' node with your OpenAI API key if not already covered by a shared credential.
6. Configure the 'Pinecone Vector Store' node: Input your Pinecone API key, environment, and the name of your index. This node will be used for storing and retrieving task context.
7. Configure the 'Postgres' node: Enter your PostgreSQL database connection details (host, user, password, database name, port) and specify the table for storing prioritized tasks.
8. Customize Prompts: Review and adjust the system and user prompts within the 'AI Agent' or relevant LLM nodes to tailor the prioritization logic to your specific business needs (e.g., criteria for urgency, impact definitions).
9. Set Schedule: The workflow is often pre-configured with a daily schedule (e.g., 'Schedule' trigger node). Adjust the timing as required.
10. Test thoroughly with sample Asana tasks to ensure correct prioritization and data logging.
11. Activate the workflow.