AI-Powered Gmail Intelligent Labeler Agent

Unlock Intelligent Email Organization with this AI Agent

This n8n workflow acts as an AI Agent dedicated to keeping your Gmail inbox perfectly organized. It monitors for new emails, leverages OpenAI's powerful language models (specifically GPT-4 Turbo Preview or similar) to understand the content and context, and then automatically assigns predefined labels like 'Inquiry', 'Partnership', or 'Notification'. Stop manually sorting emails and let this agent handle the categorization, saving you time and ensuring important messages are effectively managed.

This AI Agent's core ability is intelligent email labeling, transforming how you interact with your inbox.

Key Features & Benefits

• AI-Driven Email Categorization: Utilizes advanced LLMs to accurately interpret email content and determine appropriate labels based on your custom definitions.
• Automated Gmail Labeling: Seamlessly applies labels to new messages in your Gmail account without manual intervention, 24/7.
• Customizable Labeling Logic: Easily adapt the AI's system prompt and JSON schema to define your own labels and categorization rules (e.g., 'Urgent', 'Project Phoenix', 'Client Feedback').
• Streamlined Inbox Management: Keeps your inbox tidy and makes it easier to prioritize, find, and act on emails swiftly.
• Increased Productivity: Reduces time spent on manual email sorting, allowing you and your team to focus on more strategic tasks.
• Works with Your Existing Labels: Integrates with your current Gmail label setup; simply ensure labels defined in the workflow exist in Gmail for seamless operation.

• An n8n instance (Cloud or self-hosted).
• OpenAI API Key with access to a suitable model (e.g., GPT-4 Turbo Preview is used in the template; gpt-3.5-turbo might work with prompt adjustments).
• Gmail account credentials configured in n8n using OAuth2 for secure access.
• Labels (e.g., 'Partnership', 'Inquiry', 'Notification' as per default) pre-created in your Gmail account that match those you'll configure in the workflow.

1. Download the n8n workflow JSON file.
2. Import the workflow into your n8n instance.
3. Configure the 'Gmail trigger' node: select your Gmail OAuth2 credentials and adjust the 'Poll Times' according to how frequently you want to check for new emails (e.g., 'Every Minute').
4. Ensure the 'Get message content', 'Get all labels', and 'Add labels to message' Gmail nodes are also configured with the same Gmail credentials.
5. In the 'OpenAI Chat' node (connected to the 'Assign labels for message' LLM Chain node), enter your OpenAI API Key. You can also select your preferred model (template uses gpt-4-turbo-preview) and ensure 'Response Format' is set to json_object for reliable parsing.
6. Customize the 'Assign labels for message' (LLM Chain) node: Click on it, then edit the Messages -> System Message. This is where you define your email categories/labels and instructions for the AI. The default labels are 'Partnership', 'Inquiry', 'Notification'. Tailor these and their descriptions to your specific needs.
7. Update the 'JSON Parser' node: Modify the JSON Schema to accurately reflect the labels you defined in the system prompt in step 6. Specifically, you'll need to update the enum array under properties.labels.items to match your custom label names.
8. Crucially, ensure the label names you've set up in your Gmail account, the ones you've instructed the AI about in the system prompt, and those defined in the JSON schema are identical for the workflow to function correctly.
9. Activate the workflow. New incoming emails should now be automatically labeled by your AI Agent.