AI Agent for Intelligent Gmail Labeling

Tame your inbox with an AI Agent that learns your labeling system.

This isn't just another email filter. This n8n workflow deploys an autonomous AI Agent that connects directly to your Gmail account. Powered by OpenAI, it reads new emails, understands their context, and decides on the best organizational action. The agent can access your existing labels to find a perfect match, or it can create new ones on the fly—even building nested sub-labels to maintain a clean, logical structure. It's designed to declutter your main inbox by archiving less important mail, letting you focus on what truly matters.

Key Features & Benefits

• AI-Driven Analysis: Leverages an LLM agent to understand the context, intent, and content of each email.
• Dynamic Label Management: Not just classifies—it reads your existing labels, creates new ones, and builds a nested label structure automatically.
• Automated Triage: Automatically removes the 'inbox' label for mail like promotions and newsletters, decluttering your primary view.
• Autonomous Operation: Runs on a schedule, checking for new mail and organizing it 24/7 without manual intervention.
• Tool-Using Agent: Utilizes a suite of Gmail tools (read, create, apply labels) to perform complex organizational tasks.

• An n8n instance (Cloud or self-hosted).
• OpenAI API Key with access to a model like gpt-4-turbo.
• Gmail credentials configured in n8n (OAuth2 is required and pre-configured).

1. Import the workflow into your n8n instance.
2. Configure the 'Gmail Trigger' node by selecting your Gmail account from the credentials dropdown.
3. Do the same for all four 'Gmail tool' nodes ('read labels', 'get message', etc.), selecting the same Gmail credential.
4. In the 'OpenAI Chat Model1' node, select your OpenAI credential. You can also change the model if desired.
5. Review the system prompt in the 'Gmail labelling agent' node. You can customize the instructions to better fit your labeling style.
6. Activate the workflow. The agent will now check for new emails every 5 minutes and organize them.