AI HR Recruitment Agent

Unlock a hyper-efficient hiring process with this AI Agent

This AI-driven workflow automates the entire initial recruitment lifecycle. It begins when a candidate applies via a form, then springs into action with a set of powerful AI abilities: CV scoring, dynamic questionnaire generation, personalized communication, and intelligent scheduling. The agent analyzes a candidate's CV against the job description, assigns a score, and automatically decides whether to shortlist or reject them. For promising candidates, it generates and sends personalized follow-up questions, crafts a warm email invitation for an interview, finds a free slot in the hiring manager's calendar, and books the meeting. Finally, it equips the interviewer with a set of tailored screening questions, ensuring a focused and effective interview.

Key Features & Benefits

• AI-Powered CV Scoring: Leverages an LLM to objectively analyze CVs against job descriptions, providing a qualification score and rationale to eliminate bias and save hours of manual review.
• Automated Shortlisting: Intelligently routes candidates based on their score, moving promising applicants forward and professionally handling rejections.
• Dynamic Question Generation: Creates unique, relevant questions for candidates based on their specific CV and the role, and later generates screening questions for the interviewer.
• Personalized Outreach: Crafts and sends personalized emails to shortlisted candidates, improving the applicant experience.
• Intelligent Scheduling: Connects to Google Calendar to find available interview slots and automatically books meetings, removing scheduling friction.
• Centralized Tracking: Logs every step, score, and communication in Airtable, creating a comprehensive applicant tracking system.

• An n8n instance (Cloud or self-hosted).
• OpenAI API Key with access to a suitable model (e.g., gpt-4o).
• Airtable account and API credentials.
• Google Drive and Google Calendar OAuth2 credentials.
• SMTP credentials for sending emails.

1. Download the n8n workflow JSON file.
2. Import the workflow into your n8n instance.
3. Configure credentials for all required services: OpenAI, Airtable, Google Drive, Google Calendar, and Email Send (SMTP).
4. In the 'On form submission' Trigger, update the formDescription with your specific job posting details.
5. Update all Airtable nodes to point to your Airtable Base and Table. Using the 'Simple Applicant Tracker' template from the Airtable Universe is recommended.
6. Review the prompts in all OpenAI and AI Agent nodes to align them with your company's tone and specific needs.
7. Adjust the score threshold in the 'shortlisted?' IF node to match your criteria (default is 0.7).
8. Activate the workflow.