AI Recruitment Agent for Automated Candidate Screening

Unlock intelligent hiring with this AI Agent

This workflow acts as a sophisticated AI Recruitment Agent that connects directly to your ERPNext system. When a new candidate applies for a job, this agent is automatically triggered. It fetches the candidate's resume and the corresponding job description, then leverages Google Gemini to perform a deep analysis of the candidate's suitability.

The agent's core ability is candidate evaluation. It reads and understands resume text, compares it against the required skills and experience from the job description, and generates a detailed assessment including a fitness score, a 1-5 star rating, and a clear justification for its decision. This analysis is then pushed back into the candidate's record in ERPNext, giving your HR team an immediate, data-driven overview of each applicant.

Key Features & Benefits

• AI-Powered Screening: Uses Google Gemini to intelligently analyze and compare resumes with job descriptions, saving countless hours of manual review.
• Automated Scoring & Ranking: Objectively scores and ranks candidates based on their fit, allowing you to focus on the most promising talent.
• Seamless ERPNext Integration: Triggers on new applicants, fetches job data, and updates candidate records with AI-generated insights and status changes (e.g., Accepted, Rejected, Hold).
• Customizable Logic: Easily adjust the scoring threshold to define what constitutes a 'selected' versus 'rejected' candidate for different roles.
• Automated Notifications: Includes templates for notifying candidates of their status via email (Outlook) or WhatsApp, closing the communication loop instantly.

• An n8n instance (Cloud or self-hosted).
• An ERPNext instance with API credentials.
• A Google Gemini API Key.
• Custom fields created in your ERPNext "Job Applicant" DocType for justification_by_ai, fit_level, and score.
• Credentials for notification services like Microsoft Outlook or WhatsApp Business Cloud (optional).

1. Download and import the workflow into your n8n instance.
2. Configure the 'ERPNext' and 'HTTP Request' nodes with your ERPNext credentials and instance URL.
3. In the 'Google Gemini Chat Model' node, add your Google Gemini API Key.
4. In your ERPNext instance, create a new Webhook for the 'Job Applicant' DocType (on 'insert' event). Copy the test URL from the n8n 'Webhook' node and paste it into ERPNext.
5. Ensure you have created the required custom fields in your ERPNext 'Job Applicant' DocType as listed in the prerequisites.
6. Customize the score threshold in the 'If score less than 80' node to match your criteria.
7. Configure or replace the 'Microsoft Outlook' and 'WhatsApp' nodes with your preferred notification channels and credentials.
8. Activate the workflow to start screening new applicants automatically.