AI Agent for Todoist Task Categorization & Prioritization

Unlock Automated Task Focus with this AI Agent

Stop spending time manually sorting your Todoist inbox! This AI Agent connects to your Todoist, fetches new tasks from a designated project (your 'inbox'), and uses the power of OpenAI to understand and categorize each task. Based on the AI-driven category, it then automatically assigns a priority level you've predefined, ensuring your task list is always organized and actionable.

This agent is designed for busy professionals who want to leverage AI to streamline their task management. It processes only top-level tasks (not subtasks) and includes a check to ensure AI categorizations align with your project list before updating priorities.

Key Features & Benefits

• AI-Powered Task Categorization: Leverages OpenAI's gpt-4o-mini model for natural language understanding to accurately categorize tasks based on their content.
• Automated Priority Setting: Automatically assigns Todoist priorities (P1-P4) to tasks based on their category, according to your custom rules.
• Streamlined Workflow: Fetches tasks from a specific Todoist project and processes them on a schedule, keeping your task list organized without manual effort.
• Customizable Categories & Priorities: Easily define your own project categories and map them to specific Todoist priority levels in the workflow.
• Intelligent Filtering: Processes only parent tasks and verifies AI-generated categories against your defined list for accuracy before updating.
• Reduces Manual Triage: Frees up your time and mental energy from sorting and prioritizing incoming tasks.

• An n8n instance (Cloud or self-hosted).
• OpenAI API Key with access to a model like gpt-4o-mini or a similar capable model.
• Todoist account and API Token (API credentials).
• The Project ID of your Todoist 'inbox' project where new tasks are added.

1. Download the n8n workflow JSON file.
2. Import the workflow into your n8n instance.
3. Configure Project Categories & Priorities: In the 'Your Projects' Set node, define your task categories as keys and their corresponding Todoist priority numbers as values. Todoist priorities are: 4 for P1 (Urgent), 3 for P2, 2 for P3, 1 for P4 (Normal). For example: {{ { "client_project_alpha": 4, "admin_tasks": 2, "learning_dev": 1 } }}.
4. Configure 'Get inbox tasks' (Todoist Node):
   • Select or add your Todoist API credentials.
   • In the 'Filters' section, set the 'Project ID' to the ID of your Todoist project that serves as your inbox.
5. Configure 'Categorize' (OpenAI Node):
   • Select or add your OpenAI API credentials.
   • Ensure the 'Model ID' is set (e.g., gpt-4o-mini).
   • Review the system prompt. It's pre-configured to use the project keys from the 'Your Projects' node. You can customize it further if needed.
6. Configure 'Update priority in todoist' (Todoist Node):
   • Ensure your Todoist API credentials are selected (should be the same as in step 4).
7. (Optional) Adjust Schedule: Modify the 'Schedule Trigger' node to set how often the workflow should run (e.g., every 15 minutes, hourly).
8. Activate the workflow. New tasks added to your specified Todoist inbox project will now be automatically categorized and prioritized.